Event Management
Organising an event takes time. And your time is precious. Whether it’s a local, national or international conference, the University of Birmingham’s Event Management team is here to support you.
Our Services
Delegate Management
Accommodation bookings
Find and book the best accommodation for your delegates. We offer an entire delegate management service, including flights and local transport.
Event registrations
Build a bespoke online portal for easy event registrations. Through this you can also digitally manage all your delegates’ individual needs and requirements.
Delegate communications
Manage all levels and stages of event communication with your delegates, ensuring it is on time, on-message and on-brand.
Delegate Management
Accommodation bookings
Find and book the best accommodation for your delegates. We offer an entire delegate management service, including flights and local transport.
Event registrations
Build a bespoke online portal for easy event registrations. Through this you can also digitally manage all your delegates’ individual needs and requirements.
Delegate communications
Manage all levels and stages of event communication with your delegates, ensuring it is on time, on-message and on-brand.
Event Delivery
Social programmes
Plan and host exciting social activities and events that help to bring delegates together, as well as enjoy the city and region.
Venue management
Manage everything from room and service set-up to catering and cleaning, making the whole event seamless and enjoyable.
On-site event management
Every event has a co-ordinator allowing our one point of contact to manage the vision, the delegates and the day
Event Delivery
Social programmes
Plan and host exciting social activities and events that help to bring delegates together, as well as enjoy the city and region.
Venue management
We can take care of everything from room and service set-up to catering and cleaning, leaving you to focus on your event’s bigger picture.
Live, on-site event management
You can channel your energy into your event programme and networking, while we ensure everything goes without a hitch on the day.
Budget Management
Financial planning
Manage all aspects of financial planning to ensure that your event hits the right note, as well as the agreed budget.
Sponsorship management
Create packages to ensure you secure the funding you need. We can also manage any sponsor arrangements in the run-up to and during your event.
Invoice management
Prepare any delegate, exhibitor, or sponsor invoices. We can also manage payments, and look after any financial reconciliation post-event.
Budget Management
Financial planning
Manage all aspects of financial planning to ensure that your event hits the right note, as well as the agreed budget.
Sponsorship management
Looking for sponsors? We can create packages to ensure you secure the funding you need. We can also manage any sponsor arrangements in the run-up to and during your event.
Invoice management
We can prepare any delegate, exhibitor, or sponsor invoices for you, manage payments, and look after any financial reconciliation post-event.
Huge thanks to the amazing team who went above and beyond to ensure that our special 10th anniversary Lunar New concert was our best one to date. No challenge intimidated them – including transporting the gigantic Chinese drums all the way from London! The artists really appreciated the additional behind-the-scenes care and we were delighted by all the little details incorporated to deliver the wow-factor! I can’t thank them enough!
The team at the University of Birmingham were outstanding and have been a pleasure to work with throughout SportsAid’s planning and delivery of the Team England Futures programme at the Commonwealth Games. We collaborated with several departments and teams and every interaction was helpful, enthusiastic, efficient and effective. We’ve been impressed with the reliability and professionalism of everyone who contributed to the success of Team England Futures, and we couldn’t have done it without them. Thank you. Here’s to a continued vibrant working partnership.
Thank you for your time we have honestly loved working at The Exchange every single team member at the venue has been an absolute joy to work with, and we are honestly blown away by the support and positive energy they have brought to every event.
Thanks for putting together the wonderful event today. It was an honour to be part of it. Kudos to the technology folks too.
A big, massive thank you! [It was] all delivered beautifully on the day, with event partners and stakeholders all very happy. The team worked their socks off yesterday, they were so amazing. Really fantastic effort.
Louise was extremely knowledgeable, professional and friendly…she rolled with the punches and was extremely accommodating. The presentations went very smoothly thanks to the AV team. It was all very professional and showcased the University as an excellent location to hold scientific conferences.
Marketing
Website creation
Support you in the promotion of your event with a bespoke, fully branded website. We can also maintain and manage it, with updates and news.
Event apps
Our event apps can energise your event through gamification and unique networking opportunities, plus boost delegate participation and interaction.
Marketing materials
Help in communicating your event with posters, leaflets, banners and more. We can even help you acquire branded items for gift bags.
Marketing
Website creation
Give your event the attention it deserves with a bespoke, fully branded website. As well as designing your website, we’ll also maintain it to ensure there are no technical hiccups.
Event apps
Our event apps can energise your event through gamification and unique networking opportunities. It can also boost delegate participation and interaction.
Marketing materials
Whether you’re hosting a festival or a multi-day conference, we can help you spread the word with posters, leaflets, banners and more. We can even help you acquire branded items for your swag bag.
Audio Visual
Lighting and displays
Enhance the look and staging of your event with creative lighting, presentations, animation and interior design.
Sound support
Using the best equipment in the industry, we will sound check and manage your event to ensure we hit the right note.
Streaming services
We’ll manage the set-up and flow of your broadcasts and live streams, leaving you to sit back and relax.
Audio Visual
Lighting and displays
We’re dedicated to making your event look amazing. We can enhance the feel and staging of your event with creative lighting and bring the wow factor with dazzling projections and more.
Sound support
Using the best equipment in the industry, we can ensure your event sounds perfect from beginning to end. We’ll also set up all the required tech for a flawless event experience every time.
Streaming services
We’ll manage the set-up and flow of your broadcasts and live streams, leaving you to sit back and relax.
Additional Services
Abstract submissions
Offering end-to-end management support by setting up online abstract submission forms, as well as printing and designing abstract books and posters.
Freedom of Speech support
Submit speaker forms to ensure you’re complying with Freedom of Speech policies, processes and paperwork.
Speaker management
Manage keynote speakers to ensure that their travel arrangements, accommodation, and preparation is well managed and efficient.
Additional Services
Abstract submissions
Offering end-to-end management support by setting up online abstract submission forms, as well as printing and designing abstract books and posters.
Freedom of Speech support
Submitting speaker forms to ensure you’re complying with Freedom of Speech policies can be a minefield. We’re here to help you make sense of it all and secure the approval you need.
Speaker management
Manage keynote speakers to ensure that their travel arrangements, accommodation, and preparation is well managed and efficient.
Many venues, one team
Our expert team of event organisers will be happy to help in creating your perfect event. Simply click the button below to get started.
Our venues and facilities
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