Event Management Services

Our events experts can organise, plan and manage large-scale events, on campus, and elsewhere. Our experience and contacts mean we know how to bring your ideas to life – which means you can focus on content. Whether it’s a local, national or international conference, here’s how our Event Management team in Birmingham can support you…

Our Services

Delegate management

Accommodation bookings

Find and book the best accommodation for your delegates. We offer an entire delegate management service, including flights and local transport.

Event registrations

Build a bespoke online portal for easy event registrations. Through this you can also digitally manage all your delegates’ individual needs and requirements.

Delegate communications

Manage all levels and stages of event communication with your delegates, ensuring it is on time, on-message and on-brand.

Event delivery

Social programmes

Plan and host exciting social activities and events that help to bring delegates together.

Venue management

Manage everything from room and service set-up to catering and cleaning, making the whole event seamless and enjoyable.

On-site event management

Every event has a co-ordinator to manage the vision, the delegates and the day.

Budget management

Financial planning

Manage all aspects of financial planning to ensure that your event hits the right note, as well as the agreed budget.

Sponsorship management

Create packages to ensure you secure the funding you need. We can also manage any sponsor arrangements in the run-up to and during your event.

Invoice management

Prepare any delegate, exhibitor or sponsor invoices. We can also manage payments, and look after any financial reconciliation post-event.

Marketing

Website creation

Support you in the promotion of your event with a bespoke, fully branded website. We can also maintain and manage it, with updates and news.

Event apps

Our event apps can energise your event through gamification and unique networking opportunities, plus boost delegate participation and interaction.

Marketing materials

Help in communicating your event with posters, leaflets, banners and more. We can even help you acquire branded items for gift bags.

Audio Visual

Lighting and displays

Enhance the look and staging of your event with creative lighting, presentations, animation and interior design.

Sound support

Using the best equipment in the industry, we will sound check and manage your event to ensure we hit the right note.

Streaming services

We’ll manage the set-up and flow of your broadcasts and live streams, leaving you to sit back and relax.

Additional Services

Abstract submissions

Offering end-to-end management support by setting up online abstract submission forms, as well as printing and designing abstract books and posters.

Freedom of Speech support

Submit speaker forms to ensure you’re complying with Freedom of Speech policies, processes and paperwork.

Speaker management

Manage keynote speakers to ensure that their travel arrangements, accommodation, and preparation is well managed and efficient.

What our clients say

Huge thanks to the amazing team who went above and beyond to ensure that our special 10th anniversary Lunar New concert was our best one to date. No challenge intimidated them – including transporting the gigantic Chinese drums all the way from London! The artists really appreciated the additional behind-the-scenes care and we were delighted by all the little details incorporated to deliver the wow-factor! I can’t thank them enough!

The team at the University of Birmingham were outstanding and have been a pleasure to work with throughout SportsAid’s planning and delivery of the Team England Futures programme at the Commonwealth Games. We collaborated with several departments and teams and every interaction was helpful, enthusiastic, efficient and effective. We’ve been impressed with the reliability and professionalism of everyone who contributed to the success of Team England Futures, and we couldn’t have done it without them. Thank you. Here’s to a continued vibrant working partnership.

Thank you for your time we have honestly loved working at The Exchange every single team member at the venue has been an absolute joy to work with, and we are honestly blown away by the support and positive energy they have brought to every event.

Thanks for putting together the wonderful event today. It was an honour to be part of it. Kudos to the technology folks too.

A big, massive thank you! [It was] all delivered beautifully on the day, with event partners and stakeholders all very happy. The team worked their socks off yesterday, they were so amazing. Really fantastic effort.

Louise was extremely knowledgeable, professional and friendly…she rolled with the punches and was extremely accommodating. The presentations went very smoothly thanks to the AV team. It was all very professional and showcased the University as an excellent location to hold scientific conferences.