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Event Management

Organising an event takes time. And your time is precious. Whether it’s a local, national or international conference, the University of Birmingham’s Event Management team is here to support you.

Our Services

Delegate Management

Man signing an event registration form

Accommodation bookings

Find and book the best accommodation for your delegates. We offer an entire delegate management service, including flights and local transport.

Event registrations

Build a bespoke online portal for easy event registrations. Through this you can also digitally manage all your delegates’ individual needs and requirements.

Delegate communications

Manage all levels and stages of event communication with your delegates, ensuring it is on time, on-message and on-brand.

Man signing an event registration form
Man signing an event registration form

Delegate Management

Accommodation bookings

Find and book the best accommodation for your delegates. We offer an entire delegate management service, including flights and local transport.

Event registrations

Build a bespoke online portal for easy event registrations. Through this you can also digitally manage all your delegates’ individual needs and requirements.

Delegate communications

Manage all levels and stages of event communication with your delegates, ensuring it is on time, on-message and on-brand.

Glasses of water on a table

Event Delivery

Glasses of water on a table

Social programmes

Plan and host exciting social activities and events that help to bring delegates together, as well as enjoy the city and region.

Venue management

Manage everything from room and service set-up to catering and cleaning, making the whole event seamless and enjoyable.

On-site event management

Every event has a co-ordinator allowing our one point of contact to manage the vision, the delegates and the day

Glasses of water on a table

Event Delivery

Social programmes

Plan and host exciting social activities and events that help to bring delegates together, as well as enjoy the city and region.

Venue management

We can take care of everything from room and service set-up to catering and cleaning, leaving you to focus on your event’s bigger picture.

Live, on-site event management

You can channel your energy into your event programme and networking, while we ensure everything goes without a hitch on the day.

Person using a calculator

Budget Management

Financial planning

Manage all aspects of financial planning to ensure that your event hits the right note, as well as the agreed budget.

Sponsorship management

Create packages to ensure you secure the funding you need. We can also manage any sponsor arrangements in the run-up to and during your event.

Invoice management

Prepare any delegate, exhibitor, or sponsor invoices. We can also manage payments, and look after any financial reconciliation post-event.

Person using a calculator
Person using a calculator

Budget Management

Financial planning

Manage all aspects of financial planning to ensure that your event hits the right note, as well as the agreed budget.

Sponsorship management

Looking for sponsors? We can create packages to ensure you secure the funding you need. We can also manage any sponsor arrangements in the run-up to and during your event.

Invoice management

We can prepare any delegate, exhibitor, or sponsor invoices for you, manage payments, and look after any financial reconciliation post-event.

Man using marker pen to write on paper

Marketing

Website creation

Support you in the promotion of your event with a bespoke, fully branded website. We can also maintain and manage it, with updates and news.

Event apps

Our event apps can energise your event through gamification and unique networking opportunities, plus boost delegate participation and interaction.

Marketing materials

Help in communicating your event with posters, leaflets, banners and more. We can even help you acquire branded items for gift bags.

Man using marker pen to write on paper
Man using marker pen to write on paper

Marketing

Website creation

Give your event the attention it deserves with a bespoke, fully branded website. As well as designing your website, we’ll also maintain it to ensure there are no technical hiccups.

Event apps

Our event apps can energise your event through gamification and unique networking opportunities. It can also boost delegate participation and interaction.

Marketing materials

Whether you’re hosting a festival or a multi-day conference, we can help you spread the word with posters, leaflets, banners and more. We can even help you acquire branded items for your swag bag.

Display on a camera

Audio Visual

Lighting and displays

Enhance the look and staging of your event with creative lighting, presentations, animation and interior design.

Sound support

Using the best equipment in the industry, we will sound check and manage your event to ensure we hit the right note.

Streaming services

We’ll manage the set-up and flow of your broadcasts and live streams, leaving you to sit back and relax.

Display on a camera
Display on a camera

Audio Visual

Lighting and displays

We’re dedicated to making your event look amazing. We can enhance the feel and staging of your event with creative lighting and bring the wow factor with dazzling projections and more.

Sound support

Using the best equipment in the industry, we can ensure your event sounds perfect from beginning to end. We’ll also set up all the required tech for a flawless event experience every time.

Streaming services

We’ll manage the set-up and flow of your broadcasts and live streams, leaving you to sit back and relax.

Woman with clipboard under her arm

Additional Services

Woman with clipboard under her arm

Abstract submissions

Offering end-to-end management support by setting up online abstract submission forms, as well as printing and designing abstract books and posters.

Freedom of Speech support

Submit speaker forms to ensure you’re complying with Freedom of Speech policies, processes and paperwork.

Speaker management

Manage keynote speakers to ensure that their travel arrangements, accommodation, and preparation is well managed and efficient.

Woman with clipboard under her arm

Additional Services

Abstract submissions

Offering end-to-end management support by setting up online abstract submission forms, as well as printing and designing abstract books and posters.

Freedom of Speech support

Submitting speaker forms to ensure you’re complying with Freedom of Speech policies can be a minefield. We’re here to help you make sense of it all and secure the approval you need.

Speaker management

Manage keynote speakers to ensure that their travel arrangements, accommodation, and preparation is well managed and efficient.

Many venues, one team

Our expert team of event organisers will be happy to help in creating your perfect event. Simply click the button below to get started.

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