Event Management

If you’re planning a conference – either on or off campus – you’ll want more than just a venue booking.

Choose our Event Management service, and we’ll work as an extension of your team. We’ll support you with delegate communications, finances, programme planning and abstract submission management, alongside any other event management requirements you may have.

Let us manage the logistics

When organising an event, there are countless moving parts to coordinate. Drawing on years of experience, our expert team will take care of the administration, planning and attendee communications, allowing you to focus on the content and networking.

Cut costs and carbon

We’re the UK’s best-connected city, and encourage sustainable travel. Delegates attending event-managed conferences here can enjoy 20% off train travel with West Midlands Railway.

What's included?

Registration and delegate management

We provide sleek pre-event communications and a professional welcome.

Acting as the main point of contact for your attendees
Setting up and managing online registration booking forms and payments
Co-ordinating delegate communications in the run up to and during the conference, including management of the registrations desk
Providing invite letters to support VISA applications, feedback forms and certificates of attendance
Sending regular registration reports
Overall, providing your delegates with a welcoming registration experience while ensuring every communication is delivered professionally and on time

Financial management

Stay informed and in control of your event finances with expert budget oversight and transparent reporting
Use of our income holding accounts for all delegate and sponsor income

Marketing

Marketing is included within our Event Management service; to help ensure your event reaches the right audience and provides delegates with a professional digital experience, including fully branding event websites and professional designed logos and branding. We offer three tiers of support – choose the right one for you.

View our marketing packages

Programme management

Once your invited speakers are confirmed we will manage all communications and support them in the run up to and during the conference, including booking travel and accommodation
Offering end-to-end management support by setting up custom online abstract submission forms, supporting the committee with the review process and managing all abstract speaker communications and support. Along with designing the conference brochure and abstract book.
Managing all aspects of your social events, on and off campus
If required, managing the University’s Freedom of Speech requirements

Sponsorship and exhibition management

Creating sponsor/exhibitor packages to support with the financial viability of your event; giving sponsors/exhibitors the opportunity to interact and network with conference attendees
Managing all the arrangements in the run up to, and during your event, including arranging their invoices for payment

Event delivery and audio visual services

We ensure your event runs seamlessly with expert planning, coordination and on-the-day operational support
Every event organiser can depend on reliable AV solutions, hybrid event capabilities and technical support from our AV expert team

Supporting you on and off campus

From Birmingham to Dubai and beyond, our Event Management team delivers exceptional events wherever they’re hosted – even if it’s not at one of our own venues.