Event Management
Organising an event takes time. And your time is precious. Whether it’s a local, national or international conference, the University of Birmingham’s Event Management team is here to support you.
Our Services
Delegate Management
Accommodation bookings
Find and book the best accommodation for your delegates. We offer an entire delegate management service, including flights and local transport.
Event registrations
Build a bespoke online portal for easy event registrations. Through this you can also digitally manage all your delegates’ individual needs and requirements.
Delegate communications
Manage all levels and stages of event communication with your delegates, ensuring it is on time, on-message and on-brand.
Delegate Management
Accommodation bookings
Find and book the best accommodation for your delegates. We offer an entire delegate management service, including flights and local transport.
Event registrations
Build a bespoke online portal for easy event registrations. Through this you can also digitally manage all your delegates’ individual needs and requirements.
Delegate communications
Manage all levels and stages of event communication with your delegates, ensuring it is on time, on-message and on-brand.
Event Delivery
Social programmes
Plan and host exciting social activities and events that help to bring delegates together, as well as enjoy the city and region.
Venue management
Manage everything from room and service set-up to catering and cleaning, making the whole event seamless and enjoyable.
On-site event management
Every event has a co-ordinator allowing our one point of contact to manage the vision, the delegates and the day
Event Delivery
Social programmes
Plan and host exciting social activities and events that help to bring delegates together, as well as enjoy the city and region.
Venue management
We can take care of everything from room and service set-up to catering and cleaning, leaving you to focus on your event’s bigger picture.
Live, on-site event management
You can channel your energy into your event programme and networking, while we ensure everything goes without a hitch on the day.
Budget Management
Financial planning
Manage all aspects of financial planning to ensure that your event hits the right note, as well as the agreed budget.
Sponsorship management
Create packages to ensure you secure the funding you need. We can also manage any sponsor arrangements in the run-up to and during your event.
Invoice management
Prepare any delegate, exhibitor, or sponsor invoices. We can also manage payments, and look after any financial reconciliation post-event.
Budget Management
Financial planning
Manage all aspects of financial planning to ensure that your event hits the right note, as well as the agreed budget.
Sponsorship management
Looking for sponsors? We can create packages to ensure you secure the funding you need. We can also manage any sponsor arrangements in the run-up to and during your event.
Invoice management
We can prepare any delegate, exhibitor, or sponsor invoices for you, manage payments, and look after any financial reconciliation post-event.
Louise was extremely knowledgeable, professional and friendly…she rolled with the punches and was extremely accommodating.
The presentations went very smoothly thanks to the AV team. It was all very professional and showcased the University as an excellent location to hold scientific conferences… many academics from international institutions were very impressed.
I would like to extend our sincere gratitude for hosting us at such a fantastic venue, for your generosity and for the professionalism of your team. The positive attitude, resourcefulness and calm management of your team made a lot of what should have been difficult go away. They are a credit to the organisation. Hopefully we will have many more successful interactions in the future.
We wanted to plan some social activities for our delegates to enjoy and the C&e team couldn’t have been more helpful. They have such a great knowledge of Birmingham and were more than happy to arrange everything for us so we didn’t have to. We couldn’t have had a better experience.
The C&e team managed all our registrations online and even looked after our event communications before, during, and after the event. It’s thanks to their support that we were able to offer a fantastic and smooth experience to all attendees.
With attendees from 6 different continents, we had to stick to a really tight budget to ensure it was accessible for all – but the team helped us get the most out of it. They took care of all our budgeting needs to ensure we didn’t overspend and we did deliver a great experience – they helped us deliver one of our best conferences to date as a result.
Thanks to the C&E team we manged to organize a hybrid meeting in the middle of a pandemic. I even had the opportunity to enjoy the meeting without the hassle of checking if everything was running smoothly, as it was so well managed by the team.
Marketing
Website creation
Support you in the promotion of your event with a bespoke, fully branded website. We can also maintain and manage it, with updates and news.
Event apps
Our event apps can energise your event through gamification and unique networking opportunities, plus boost delegate participation and interaction.
Marketing materials
Help in communicating your event with posters, leaflets, banners and more. We can even help you acquire branded items for gift bags.
Marketing
Website creation
Give your event the attention it deserves with a bespoke, fully branded website. As well as designing your website, we’ll also maintain it to ensure there are no technical hiccups.
Event apps
Our event apps can energise your event through gamification and unique networking opportunities. It can also boost delegate participation and interaction.
Marketing materials
Whether you’re hosting a festival or a multi-day conference, we can help you spread the word with posters, leaflets, banners and more. We can even help you acquire branded items for your swag bag.
Audio Visual
Lighting and displays
Enhance the look and staging of your event with creative lighting, presentations, animation and interior design.
Sound support
Using the best equipment in the industry, we will sound check and manage your event to ensure we hit the right note.
Streaming services
We’ll manage the set-up and flow of your broadcasts and live streams, leaving you to sit back and relax.
Audio Visual
Lighting and displays
We’re dedicated to making your event look amazing. We can enhance the feel and staging of your event with creative lighting and bring the wow factor with dazzling projections and more.
Sound support
Using the best equipment in the industry, we can ensure your event sounds perfect from beginning to end. We’ll also set up all the required tech for a flawless event experience every time.
Streaming services
We’ll manage the set-up and flow of your broadcasts and live streams, leaving you to sit back and relax.
Additional Services
Abstract submissions
Offering end-to-end management support by setting up online abstract submission forms, as well as printing and designing abstract books and posters.
Freedom of Speech support
Submit speaker forms to ensure you’re complying with Freedom of Speech policies, processes and paperwork.
Speaker management
Manage keynote speakers to ensure that their travel arrangements, accommodation, and preparation is well managed and efficient.
Additional Services
Abstract submissions
Offering end-to-end management support by setting up online abstract submission forms, as well as printing and designing abstract books and posters.
Freedom of Speech support
Submitting speaker forms to ensure you’re complying with Freedom of Speech policies can be a minefield. We’re here to help you make sense of it all and secure the approval you need.
Speaker management
Manage keynote speakers to ensure that their travel arrangements, accommodation, and preparation is well managed and efficient.
Many venues, one team
Our expert team of event organisers will be happy to help in creating your perfect event. Simply click the button below to get started.
Our venues and facilities
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